SASP Culturally Specific FAQs

Click here for a PDF of these Frequently Asked Questions.

Section D: Victim Services

Q: Do we report the specific languages used to provide grant-funded services?
A:
Yes, Please list the specific languages (other than English) in q.22 and q.23, rather than providing a numerical value.

Q: Do we report all of our agency’s hotline calls?
A:
OVW asks that you only report grant-funded activities.

  • If grant-funded staff are answering the hotline, or supervising volunteers who answer the hotline, you would report all hotline calls handled by the grant-funded staff and/or the volunteers they supervise.
  • If grant funds support a portion of the hotline budget, prorate your agency’s total hotline calls to reflect what portion or percent of hotline calls that grant funds support.

Q: What can we report as outreach activities in question 23?
A:
Report the number of grant-funded, unsolicited letters, phone calls, or visits to victims/survivors of sexual assault.  These “outreach activities” should be for the purpose of informing them of services and/or providing information.  Also report the specific languages (other than English) used in these outreach activities.

Q: In question 23, how do we report outreach activities conducted by a full-time staff who is partially grant-funded?
A:
For this scenario, prorate agency outreach totals to only reflect how much of that staff person’s time in grant-funded.  For example, if a full-time outreach advocate is 50% SASP-CS grant funded, report half of that staff person’s total outreach activities in q.23.

Q: Do we report the total number of informational letters mailed by our agency as outreach in question 23?
A:
Not necessarily.  Only report grant-funded unsolicited outreach activities in q.23.  If 100% of the unsolicited outreach activities are funded by the SASP-CS grant, then do report the agency’s total number of outreach letters in q.23.  If SASP-CS grant funds make up a piece of the agency’s budget for unsolicited outreach activities, in q.23 only report the percent of the agency’s total number of outreach letters that is supported by SASP-CS grant funds.

Q: For question 23, what is an example of prorating outreach activities to report only what is grant-funded?
A:
Here is an example of prorating outreach activities to report only what is grant funded:  A full-time outreach advocate is 50% SASP-CS grant-funded.  This outreach advocate mailed 1,000 unsolicited letters offering information about support services during the reporting period.  Because this advocate is 50% grant funded, prorate the total number of unsolicited outreach activities conducted to 50%.  In this example, 500 unsolicited letters are reported in q.23.