Consolidated Youth EMY Program FAQs
If you are the lead organization holding the event and your program staff are able to reach or engage with every attendee, every person who attends the event should be counted and reported. If, however, you are only a part of a larger event (for example, tabling at a community fair) report only the people that your program staff reached or engaged with. In this second scenario, do not report the full number of people who attend the larger event because your program staff did not reach nor engage with every single attendee.
It is understood that these are often one-time large events where obtaining an exact count of participants may be difficult. OVW asks that grantees do their best to provide a reasonable estimate of the number of people reached at the event.
No, report each event only once, in either q.23 or q.25. In q.23, report one-time events, or events that have a different audience in attendance each time. In q.25, report events that occur more than once as an ongoing activity (such as an event that is part of an ongoing group or series) and which has the same audience attending each time.
No, report each “ongoing activity” only once. Report an unduplicated count of the participants who attend the ongoing activity. Report participants in the appropriate categories under the column that best describes the type of event. For example:
- Your program offers an afterschool group aimed at high school students. Nineteen high school students attend each of the four sessions offered during the reporting period. Report the group as one activity under “Self-reflection/ support group” in the “Total number of activities” row. Report the nineteen high school students in the applicable row, under the “Self-reflection/ support group” column.
Report the number of individual campaigns for each of the categories in q.28. Do not report the number of activities associated with each campaign. Enter those figures as well as other details about public education/awareness campaigns in narrative q.31. For example:
- Your program has a campaign about Teen Dating Violence during the month of February and makes several posts both on Twitter and Facebook. Report this as one campaign under ‘Online social media.’ In narrative q.31, write more information about the number of posts, views, or shares.
- If twenty-five shirts are made as a part of the campaign. This should be reported as one campaign in q.28 under “Merchandising.” The figure 25 is not reported under “Merchandising,” because q.28 is asking for the total number of campaign activities, not the total number of merchandising items made. The number of items made, as well as an explanation of how they supported the campaign, are reported in narrative q.31.