STOP and SASP Subgrantee Performance Reporting: How to Report in the IMPACT Tool

This three-part training video series is designed to support STOP and SASP Formula Administrators in assisting their subgrantees with completing performance reports in the IMPACT Tool. The videos provide a structured, step-by-step overview of the reporting process, including how to access reports, complete required and optional sections, and finalize a subgrantee performance report.

Video 1: How to Access Subgrantee Reports

This video covers:

• How to access a report
• How to navigate and complete a report
• How to save, return to, and submit a report

Formula Grant Program: How to Access Subgrantee Reports (Duration: 6:42)

Key Takeaways:

• A link emailed to you from your State Administrator is required to start a report
• The unique report URL is critical, saving it prevents access issues later
• The Point of Contact email must be accurate—it is what you will use to “find my report” if you need to recover the link to your report
• Collaboration is allowed, but users should avoid editing the same question at the same time
• Progress must be saved to avoid losing data

Video 2: How to Fill Out a Subgrantee Report

This video covers:

• How to identify required vs. optional sections and questions
• What happens when changing an optional section from “Yes” to “No”
• How to navigate between pages and sections in the report
• How validation checks work during report completion
• How to identify and resolve validation errors

Formula Grant Program: How to Fill Out a Subgrantee Report (Duration: 6:40)

Key Takeaways:

• Required questions must be completed before a report can be submitted
• Optional sections should only be completed if grant funds were used for those activities
• Changing an optional section from “Yes” to “No” permanently deletes all data entered in that section
• Saving matters: subgrantees must click a save button to confirm they’ve reviewed optional questions
• Validation happens throughout the report and must be fully resolved before submission
• Green check marks mean a section is complete, no green checks mean the report cannot be submitted

Video 3: How to Finalize a Subgrantee Report

This Video Covers:

• How to start the Final Review Report process
• When and how the Submit button becomes available
• The required step to unlock and submit the report
• How to download a PDF copy of the submitted report
• How reports can be unlocked by the State Administrator for edits

Formula Grant Program: How to Finalize a Subgrantee Report (Duration: 4:38)

Key Takeaways:

• A report can only be submitted after all validation requirements are met
• The Final Review Report locks the form until the review is completed or canceled
• The Submit button remains locked until the required checkbox is unchecked
• Submission is final unless the State Administrator unlocks the report
• Subgrantees should download and save a PDF copy after submitting

Content revision date: 1/2026