Transitional Housing Program FAQs

No.  Do not report exit destination if you did not support transitional housing with your OVW Transitional Housing grant funds.  If you answer “No” to q.9, then do not fill out questions 25, 31, 32, 33, 34 and 35

Yes, that is correct.  This applies to q.33: “Length of Stay/Exited” and q.35: “Length of Stay/Terminated”.

No.  In q.33 report the length of stay of people who exit the grant-funded transitional housing program.  In q.35 report the length of stay of people who are terminated from the grant-funded transitional housing program.

Length of stay is the entire time a victim/survivor is in your transitional housing program.  It is not restricted to the 6 month reporting period.  For example, someone is in your transitional housing program for eleven months, then report that as eleven months in q.33 if they exit the program or as eleven months in q.35 if they are terminated from the program.

Yes, that is correct.

In the directions for q.31: “Destination Upon Exit”, in parentheses it states “q31-38 should only be completed by those grantees who are using funds to support housing units as described in q.9.”  This note should actually state “q31-35.”  Questions 36-38 should be completed by all grantees providing grant-funded follow up services.

No, do not include mortgage payments in q.26.  There is not a question on the form to report mortgage payments of program-owned units.

No, emergency lodging is not a grant-funded service of the OVW Transitional Housing grant.

An example of lack of available housing is if a victim/survivor spends several months searching for a unit to rent and they are not successful in their search.

Vouchers/rent subsidies can be provided either directly to the landlord or to the client.  Most often the lease of the third-party owned unit is in the client’s name.

There are two types of vouchers you can report in this reporting form.

The first is a voucher for rental assistance/rent subsidy that is used to make a payment to a third-party owned unit(s).  Rent subsidies/vouchers are reported in q.9 and q.26.

The second is a voucher for support services independently chosen by the victim/survivor.  Support service vouchers are reported in q.30.

If you answer “No” to q.9, then do not fill out questions 25, 31, 32, 33, 34 and 35.

If a victim/survivor requests transitional housing and meets the criteria for entering into your transitional housing program and is added to your waitlist, report this victim/survivor as not served.  If they do not have definitive housing and cannot receive support services until they do, then they are considered not served.   Please seek out guidance from your OVW Program Specialist if you need assistance with better understanding waitlist management.

In this example, report the victim/survivor as served because they are receiving all the grant-funded services they are asking for, it just so happens the transitional housing service bill is being paid the day after the close of the reporting period.

This depends on the reason for why the victim/survivor is not moved into the unit.

• If your transitional housing program has not yet provided any grant-funded support services and an available unit has not been located, then report the victim as not served. In addition, report this survivor, any children, and any other dependents in q.21.
• If this victim/survivor has been accepted into the transitional housing program, and you are providing support services while they are searching for a unit (most likely with a rent subsidy), report this victim as partially served. In addition, report this survivor, any children, and any other dependents in q.21.
• If the victim/survivor is receiving all of the support services they have requested, they have secured housing, but the timing of their move into the unit happens to be during the next reporting period, then report the victim as fully served.

If this victim/survivor has been accepted into the transitional housing program, and you are providing support services while the victim is searching for a unit, report this victim as partially served.  In addition, report this survivor, any children, and any other dependents in q.21 as partially served due to lack of available housing.

Transitional Housing grant funds should not be used to provide support services to a victim/survivor if your program is not able to provide a transitional housing unit as well.  Therefore, these victim/survivors would be reported as not served.  In addition, report this survivor, any children, and any other dependents in q.21 as not served due to lack of available housing.  Report the reason “program reached capacity” in q.22.

Yes.  These additional victims/survivors are reported as not served in q.20 because they requested grant-funded services that you are unable to provide due to all of your units being occupied.  Report these victims in q.21 as not served due to lack of available housing.  Report the reason “program reached capacity” in q.22.

Yes.  This victim is reported as partially served.  If a program terminates a victim/survivor from the program, report them as partially served because they still wanted the grant-funded service(s) but your agency decided not to continue providing them.

Yes, count this victim/survivor as fully served since they received all of the grant-funded services (transitional housing) that they requested.

This depends on how your agency defines acceptance into your Transitional Housing program.  For example, most agencies provide acceptance only after the client is housed and support services are offered.  Some agencies accept clients upon receiving a TH application.  Other agencies may have several different funding streams to consider upon receiving an application, before determining which one best meets the survivor’s described needs and provide acceptance to the OVW Transitional Housing program.  Please seek out additional guidance from your OVW Program Specialist if you need assistance with making this distinction.

The difference between “Victim Services” and “Housing” in question 16, is dependent on whether grants funds were used to enhance accessibility for a particular victim/survivor or for a housing unit.  For example, in q.16, if you purchase a cell phone that the victim takes with them when they leave the unit, this is considered a victim service.  However, if the cell phone remains in the unit when the victim leaves, this is considered housing accessibility.

No.  For q.10, only report units as accessible when they are occupied by people who require the accessibility during the reporting period.

Yes.  To report in this section, you do not have to have an official CCR town meeting.  The CCR section captures all meetings your grant-funded staff have with agencies/ organizations in your community that are related to your Transitional Housing program.