Tribal Governments Program FAQs
Click here for a PDF of these Frequently Asked Questions.
FAQs Related to Reporting in General
Q: How do we best determine which sections of the Tribal Governments form to fill out?
A: All grantees must complete the mandatory sections on the form: Sections B, F, and subsections A1 and C3. To best determine which additional sections in which to report, consider your grant-funded staff and the FTEs you report in Section A2 Staff Information. Only report in the sections of the form that reflect grant-funded activities, or activities conducted by grant-funded staff. If grant-funded staff are not completing activities under a certain area, you will not report in that section of the report, even if your organization is doing the work using other funding.
Q: What is an example of how our FTEs can help us determine which sections of the form to fill out?
A: Here are a few examples of how certain FTEs indicate which sections of the form are completed:
- Grant-funded Law Enforcement Officer FTEs? Fill out Section E1 Tribal Law Enforcement.
- Grant-funded Supervised Visitation Staff or Security Staff FTEs? Fill out D2 Supervised Visitation Section.
- Grant-funded Court Personnel or Judge FTEs? Fill out E3 Courts Section.
- Grant-funded Trainer/Educator? Fill out C1 Training and/or C2 Education Section.
Q: If we have more than one Tribal Governments grant, how do we most accurately report on activities for each of those grants?
A: If you have been awarded separate Tribal Government grants, each grant likely funds different types of activities. Consider the goals and objectives of each individual grant. On each progress report, only report the respective activities that are supported by each different grant. Additionally, on each reporting form for the separate grants, all grantees must complete the mandatory sections: Sections B, F, and subsections A1 and C3.
- Grant A: The objectives of relate to training and education. In Section A2, report the grant-funded staff who provide training and education. Complete Section C1 Training and C2 Community Education, in addition to the mandatory sections of the form.
- Grant B: The objectives of relate to system improvements. In Section A2, report the grant-funded staff conducting activities for system improvement. Complete Section C7 System Improvement, in addition to the mandatory sections of the form.
FAQs Related to Training
Q: How do we determine how to split up native and non-native trainees for question 11?
A: Grantees have discretion to determine if the professionals attending grant-funded training events are tribal members or non-tribal members. Some grantees consider if the trainees are registered with the tribe. If you are unsure about making this determination for a trainee, or for a particular group of training participants, please report to the best of your ability.
Q: Do we use the “other” category in question 11 to report tribal community members?
A: No. For the purposes of this form, training means providing information on sexual assault, domestic violence, dating violence, and stalking, that enables professionals or volunteers acting in the role of a professional to improve their response to victims/survivors as it relates to their role in the system. Training is not an educational presentation or prevention education. Educational activities or events with community members are reported in Section C2 Community Education.
FAQs Related to Victims Services
Q: Can we use grant-funds to serve victims from different tribes or from other states?
A: The populations you are grant-funded to serve are determined by your grant proposal and what was approved by OVW when you were awarded your grant. If you have any questions about this, please contact your OVW grant specialist, who will be able to tell you what is allowable under your grant.
Q: Do we report every single time a child is provided a grant-funded services in question 29?
A: Yes. Question 29 has a space for reporting an unduplicated count of the number of children provided services with grant-funds, and then a second space for reporting the number of times that these grant-funded services were provided. OVW expects to see that each child reported under “Number of children” also received at least one time of service.
- For example, if you serve twenty different children in the reporting period and each child receives grant-funded services three times, in q.29 you will report “20” under “Number of children” and you will report “60” under “Number of times service was provided.”
Q: Do we report all of our agency’s hotline calls?
A: OVW asks that you only report grant-funded activities.
- If grant-funded staff are answering the hotline, or supervising volunteers who answer the hotline, you would report all hotline calls handled by the grant-funded staff and/or the volunteers they supervise.
- If grant funds support a portion of the hotline budget, prorate your agency’s total hotline calls to reflect what portion or percent of hotline calls that grant funds support.
Q: Do we report emergency shelter in question 33: “Type and number of housing units”?
A: No. Only report grant-funded Transitional Housing units in q.33. If grant funds support emergency shelter stays for victims/survivors and their families, report this in q. 32 only.
Q: Do we only report grant-funded transitional housing in question 33: “Type and number of housing units”?
A: Yes. If grant funds support Transitional Housing, report this in q. 32 and then also report the housing units in q. 33. Remember, report an unduplicated number of units in q.33.
Q: How do we report grant-funded vouchers or rent subsidies for transitional housing in question 33?
A: Report an unduplicated count of those vouchers or rent subsidies in column three of q. 33 in the row that best describes the unit for which they are using the vouchers or rent subsidy.
Q: How do we report grant-funded vouchers or rent subsidies for transitional housing in question 34?
A: In question 34, report grant-funded vouchers or rent subsidies in row five “Rent subsidy.” In the first column, report the total cost of the rent subsidies/vouchers during the six month reporting period. In the second column, report the number of victims/survivors receiving a rent subsidy/voucher during the six month reporting period. In the third column, report the total number of months during the six month reporting period that subsidies were provided for each victim/survivor.
Q: How do we calculate the number of months for each type of housing assistance in question 34?
A: In question 34, report the total number of months that each type of service was received by each victim.
- For example, if one victim received a rent subsidy/voucher for three months during the reporting period, and one victim received a rent subsidy/voucher for five months during the reporting period, the total number of months that will be reported for those two victims/survivors is eight months.
Q: Do we report court-related services that are provided by a grant-funded Victim Advocate in the Legal Services section?
A: No. Only report in the Legal Services section if your grant-funds support lawyers, paralegals, or specially appointed advocates who provide legal services to victims/survivors during the current reporting period. If you have a grant-funded Victim Advocate providing services, the grant-funded services provided by that staff will be recorded in q. 30A Victim Services.
Q: How do we report the activities conducted by a grant-funded Licensed Attorney?
A: If you have a grant-funded Attorney, fill out the Legal Services section, questions 35 through 37. If your grant-funded Victim Advocate provides services up to a certain point and then refers a victim/survivor to a non-grant funded attorney, do not report the attorney services in the Legal Service section (because the attorney and the services being provided are not grant-funded).